How To Apply For Birth Certificate Online In Mumbai in 2021

How To Apply For Birth Certificate Online In Mumbai 2021 - Featured Image

In this post of District Mumbai: We’ll learn how to apply for Birth Certificate online. If you are an adult with no Birth Certificate or you know someone who want to get their Birth Certificate document then this post will help with the process of obtaining one. If you or someone whom you know is expecting a child, then here you will find answers to all your questions regarding application of Birth Certificate.

In case if you still have some unanswered questions then feel free to put them across in the comment section below this post; this way our reader’s community can participate, exchange and learn from information that is being shared on District Mumbai platform. So let’s begin!


Birth certificate is a permanent official record of the existence of a child. Children who are not registered at birth may lose the right to obtain official status, recognized names and citizenship rights. Registration is also an important planning tool for a developing nation because it captures vital data of the number of births and deaths in the country. This data is vital not only for national planning but also for planning children specific policies and education framework, as it provides vital statistics on demographic base of the country.

In Mumbai, the health department of MCGM is the administrative department which is responsible for registration and issuance of Birth Certificates. Application for issuance of birth certificate can be made online through the official website of “Office Of The The Registrar General & Census Commissioner, India”. Below is the complete process on how to apply online through centralized CRS portal.

Official Website Of The Registrar General & Census Commissioner, India - Centralised CRS Portal
Official Website Of The Registrar General & Census Commissioner, India – Centralised CRS Portal

Important Points To Note Before Making The Application

  1. The births are registered at the place of occurrence of the event and by the concerned registrar under whose jurisdiction the event has taken place. Here’s the link from where you can easily search the state wise concerned registrar of your district on the Centralized CRS Portal.
  2. If the birth has taken place in a hospital/maternity home or other institution, then such institutional events CANNOT be reported by the family members, it is duty of the in-charge of the institution to report such events to concerned registrar.
    • If birth takes place in any hospital then it is the responsibility of the in-charge of the institution to report such event to the concerned registrar.
    • If birth takes place in an Ashram, Dharamshala, Boarding Home etc. then it is the responsibility of the person in-charge/chairman/owner of such institution to report the event to the concerned registrar.
    • If birth takes place in a moving or stationary vehicle, then it is the responsibility of the person in-charge of such vehicle to report the event to the concerned registrar.
  3. General public can only report domiciliary (home/house) events of Birth via the Centralized CRS Portal. Such events must be reported within 21 days of the occurrence of the event.
    • If the event has crossed the limit of 21 days, then registration can be done within one year by paying a nominal late fee. In such cases, one must approach the office of the concerned registrar for further process. Here’s the link from where you can easily search the state wise concerned registrar of your district on the Centralized CRS Portal.
  4. You must follow and fully comply with the step by step procedure of reporting domiciliary events in the How To Apply section of the Centralized CRS Portal.
  5. The supporting documents required to report such domiciliary births are:
    • Declaration by parent(s) in prescribed proforma. The prescribed proforma can be obtained from the How To Apply section of the Centralized CRS Portal. We’ve linked to the page for your reference.
    • Address Proof- copy of any one of the self attested document (Voter-id Card, Electricity/Gas/Water/ Telephone Bill, Passport, Valid Ration Card, Aadhaar Card, Running Bank Account etc.)

How to apply online for a birth certificate to the concerned registrar for registration of births?

  1. The birth has to be reported through the official website of “Office Of The The Registrar General & Census Commissioner, India within 21 days of the occurrence of the event. Click here to report now.
  2. To report, one needs to register on the Centralized CRS Portal. Click here to register now!
    • Please note: A single login id will work for registering a single birth event. So, in case of twins you need to create users accordingly.
  3. After login, you need to completely and accurately fill all the requested information in the Birth Reporting Form and then take a print-out of the application. The hard copy of the application needs to be forwarded to the concerned registrar BY HAND (not by post). The address of the concerned registrar will appear at the bottom of the application.
  4. Once you have made the application, you will receive a confirmation email on the email-id you have provided in the application form.
  5. Further, you can check the status of your application by entering the Application Reference Number of the Centralized CRS Portal.
  6. After the process is complete, the concerned birth certificate document will be delivered at your address which you have provided in the application form.

Please Note: Birth Certificate can be obtained without the name of the child. Name of the child can be entered by the concerned registrar within 12 months from the birth of the child, at no extra charges.

If you are an adult and don’t have the Birth Certificate Document, then here’s the process of getting one:

Birth Certificate Application Form-1 - Format
Birth Certificate Application Form-1 – Format | Actual Form Available On Centralised CRS Website – Link Provided Below.
  1. You need to accurately fill up all requested information in Form-1. The form is available on the Centralized CRS Portal. Click here to download the form now.
  2. You will also need to fill-up the Non-Availability Certificate – Form-10. The form is available on the Centralized CRS Portal. Click here to download the form now.
  3. Then you will need to submit an affidavit before first class magistrate or executive magistrate.
  4. The magistrate verifies the details of affidavit and if found satisfactory, issues the order to Registrar to enter the entries of birth in birth register.
  5. The format of affidavit is available at the Registrar office and also with a notary.
  6. In this process Registrar will ask to deposit the late fee amount in his office.
  7. A self attested copy of School Leaving Certificate, Aadhar Card, PAN Card can be attached with the affidavit. This will help in smooth completion of the process.

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